Entering A levels and AS levels on your UCAS application

So you've finished year 12, and as if entering the final year of A Levels wasn't enough, you've now got your UCAS form to contend with! There’s help text you can click on within the online application form, but in this blog I’ll explore some of the most common questions we get asked.

When it comes to adding your AS and A levels to your application there can be a bit of variation, depending on what you've taken, whether you're doing resits and how your school/college cashes in results, but this blog should hopefully make it clear what you need to do in each of your cases. If it doesn't, then just get in touch here, Facebook or Twitter and we'll get right back to you!

(Warning: this won't be the most exciting of reads but it will give you all the answers you need!)

1. Where do I find the option for A levels and AS levels on the application?

  • Once you've added your school/ college in the Education section of the application, you'll then have the option to ‘add qualifications'.
  • Type the name of your qualification into the search box, or select it from the shortlist if you school/college has created one.

2. There are two options for AS levels - 'AS level (first award 2001)' and 'AS level (last award 2001)'. Which one do I choose?

  • For the vast majority of applicants, you'd choose 'AS level (first award 2001)'. 
  • You'd only choose 'AS level (last award 2001)' if you sat an AS level back in summer 2001 or before.

3. Do I need to add modules for any AS and A levels I enter on my application?

  • It's optional, so it's entirely up to you whether you mention them. However, some universities may state in their entry requirements that they'd like to see module results – in which case make sure you include them on the application. 
  • There’s more information on how to enter modules in questions 4 and 5.

4. I'm not sure how to enter my AS levels and A levels on the application. How should they be stated?

a) If your AS levels have been certificated (also known as 'cashed in'):

  • You’d need to state the AS levels on your form as completed qualifications. The qualification date is the month and year the exam result was certificated (most likely August 2013). 
  • If you're taking any of these onto full A levels then you'd also state the A levels as 'pending' and put the qualification date for them as August 2014 (check with your school/college if you're not sure what month the exams are due to take place).

b) If your AS Levels aren't due to be certificated until the end of sixth form:

You’d need to state both the AS levels and A levels as 'pending'. The qualification date in both cases would be August 2014.

c) If your school doesn’t certificate AS Levels at all:

This would only apply for AS levels that are being taken onto A levels. In this case, you wouldn't state the AS level – you just need to state that you have a pending A level. The qualification date would be August 2014.

d) If you want to mention your modules as well:

  • Add the AS modules in the module/unit section for the AS level, and the A level modules in the module/unit section for the A level. 
  • Then add the results in the grade boxes.

5. I'm going to be resitting an AS level module in January. How do I state this on my application?
This will really depend on what your situation was in question 4:

a) If your AS levels have been certificated (also known as 'cashed in'):

  • You'd follow the same procedure as 4 (a). Then you'd need to add the AS level again in which you're retaking a module, if it's going to be certificated again. So, on your application you will now have two AS level entries for that one subject – one with the original result and the second ‘pending’ while you wait for the result. The qualification date for the retake would be either March 2014 or August 2014 depending on what date your school choose to certificate it.
  • However if the school chooses not to certificate the new AS level for that subject, with the modules just going towards the full A level, then you wouldn't add it a second time.
  • If you've stated the modules of all your AS and A levels, then you should also make it clear which one you're retaking. In order to do this, you just need to state the relevant module in the 'module/unit' section of the pending AS level and state that the module is pending. You also would state the pending module in the A level instead of the module result you originally got. 
  • If the new AS level for that subject isn't going to be certificated and the retakes are just going to go towards the final A level result, you would enter the AS modules under the A level. You would state the pending module in the A level instead of the module result you originally got.

b) If your AS Levels aren't due to be certificated until the end of sixth form:

  • You'd follow the same procedure as 4 (b). You wouldn't need to do anything else here because the AS level result would only be made official when it's certificated in August 2014. This means that the grade for your resit will just replace that which you got originally for the module and it'll be that resit grade which goes towards your final AS level result.
  • If you're choosing to mention AS modules, you can state the completed ones in the 'module/unit' section of the AS level and relevant A level. You would state the pending module in the AS and A level instead of the module result you originally got.

c) If your school doesn’t certificate AS Levels at all:

  • You'd follow the same procedure as 4 (c).
  • If you're choosing to state AS modules, you can state the completed ones in the 'module/unit' section of the relevant A level. You would state the pending module in the A level instead of the module result you originally got. 

6. I'm resitting an A level through my school in January but I no longer study there. How do I enter this on my application?

  • You need to make sure your original A level result has been entered first. 
  • If you're resitting the exams at your previous school/college, you then need to add the school/college a second time on your form. However, you just need to state your attendance dates as the dates between which you will be taking the resits – e.g. January 2014-January 2014. You'd need to indicate that your attendance is part-time. You can then enter the A level as pending under the second entry for the college.

Finally, we don't expect you to know what your school or college's policy is on certificating AS and A level results! So, if you're not sure, get in touch with them to find out. You'll then know which option applies to you.